President

The President’s function is to ensure the smooth running of the club, which involves:

• Encouraging people to get involved in the club.
• Ensuring that the club’s activities fall within the parameters of the club’s mission and principles.
• Liaising with Yale and other Alumni associations and affiliates
• Acting as the club’s representative as required (when possible)
• Chairing board meetings
• Help to train the other board members if they are new.
• Accepting individual responsibility for the club’s affairs as stipulated in the rules for companies limited by guarantee (all board members share this role).
• Being the general point of reference for external contact.
• Being trained and sufficiently competent to operate the club’s website content system.
• Design and execute a strategy to ensure the long-term success of the club
• Participating in quarterly (at least) board meetings

The office of President is only open to someone who has previously served as a Board member, or has shadowed the president for at least six months.  This is because it involves an understanding of role which is hard to pick up instantly.

Secretary

The Secretary’s role is to oversee communication and organisation of the club’s affairs, which includes:

• Handling club mailings
• Receiving notifications
• Organizing meetings, videocalls and writing minutes and notes post-meetings (shared with other board members)
• Participating in quarterly (at least) board meetings
• Accepting individual responsibility for the club’s affairs as stipulated in the rules for companies limited by guarantee (all board members share this role).

Treasurer

The Treasurer’s role is to oversee the club’s financial activities, which includes:

• Ensuring payments are handled properly and safely.
• Operating the club’s bank and payments accounts.
• Participating in quarterly (at least) board meetings
• Drafting club’s account reporting, and liaising with the club’s accounting firm for annual returns and reporting to HMRC
• Communicating with venues and service providers for payments and budget related queries
• Accepting individual responsibility for the club’s affairs as stipulated in the rules for companies limited by guarantee (all board members share this role).

Specialist
Event Coordinators

The club is able to offer a wide range of activities because of event coordinators.  These people will organise an event, or a series of similar events.  They liaise with the Board members to discuss and promote initiatives, coordinate with venues and service providers, and communicate with members and third parties for queries and requests of information.

Once these events are over they are not required to do any more, but often will, since they enjoy it. 

Generalist Volunteers

The volunteers may not be in charge of a specific event but will work with the coordinators to help make events a success.